Budget

Funding

Information Technology serves as an internal service organization for all ten (10) City Departments. It is therefore supported by General Fund dollars in support of all City services where technology is used in the delivery of services. 

	2009 Actual	2009 Budget	2009 Revised	2010 Budget
General Fund	$4,266,058	$4,197,564	$4,201,549	$4,274,907
Equipment Replacement Fund	$1,782,301	$2,018,693	$3,014,255	$573,443
TOTAL:	$6,048,359	$6,216,257	$7,215,804	$4,848,350

The Equipment Replacement (ERF) fund purpose is to purchase new equipment when systems become obsolete.  It is used primarily for hardware but the same principal applies for software systems.  In 2010 the ERF is significantly less than prior years due to the completion of one-time replacement projects over a three year period.

Expenditures By Category

	2009 Actual	2009 Budget	2009 Revised	2010 Budget
Personnel Services	$2,640,676	$2,855,615	$2,893,059	$2,918,622
Services & Supplies	$2,083,647	$2,171,642	$3,304,562	$1,829,728
Capital Outlay	$1,324,036	$1,189,000	$1,018,183	$100,000
TOTAL:	$6,048,359	$6,216,257	$7,215,804	$4,848,350

Personnel

As a service delivery organization, Information Technology personnel are its most important assets.  IT employees working with City Staff make the varied technology systems work.  Personnel expenses are therefore the largest area of investment each year.

Services & Supplies

For the most part, Service and Supply expenses are used for warranties, maintenance/repair work and service fees.

Services expenses include technology firms performing development projects or maintenance work. The top five areas are ongoing fees, representing nearly 60% of the Services & Supplies category: 

In 2010 Services and Supply expenses are significantly less than prior years due to the completion of one-time replacement projects over a three year period.

Capital Outlay

Major acquisitions are capitalized when appropriate.  The 2010 budget includes Personal Computer replacement systems and other items as depicted in the Annual Budget over $50,000 List.  Past recent IT capital investments include: the new ShoreTel VOIP Phone System and Oracle JDEdwards Financial & HR Software system.